3 Best Google Workspace Alternatives for Small Business in 2023

2.  Zoho

It’s no surprise that Zoho makes the list as one of our Google Workspace alternatives!

I’m sure you’ve already heard of Zoho. However, just in case you haven’t, Zoho is a popular  online business solution used by over 90 million people worldwide!

Google Workspace focuses mainly on providing your small business with productivity and collaboration tools, whereas Zoho is more like an all-in-one business suite.

Basically, whether you’re after a CRM, project management, accounting, or inventory requirements, you’ll find it all within Zoho!

And the best part? All products seamlessly connect with each other and offer the same interface.

This is what separates Zoho from all the other online platforms and tools out there.

In addition to all these tools, you can also use Zoho Mail as a reputable and secure business email provider.

Zoho has earned a reputation for its premium email features included in the free plan. So, with that said, let’s dive in and find out what Zoho Mail has to offer!

Pricing:

• Forever Free: $0 limit of 5 users.
• Mail Lite: $1 per user per month
• Mail Premium: $4 per user per month
• Workplace: $3 per user per month

The Mail Premium paid plan also offers a 15-day trial.

With a free plan, you can’t go wrong!

Google Workspace doesn’t offer a free plan; however, every Gmail comes with a (limited) Google Workspace account.

Although if you want to create professional business emails on Google, you’ll need to pay for a plan.

Zoho Mail offers this for free.

Key features: 

Security and Privacy:

 Zoho is just about as secure as it gets! Some of the security and privacy tools and features are:

• Encryption.
• Two-factor authentication.
• Suspicious activity reports.
• Compliance certificates and more.

Basically, you can be sure your emails are safe with Zoho.

Business email organization:

Zoho Mail offers several modules to help you organize and streamline your work.

• Tasks: Create manageable task schedules to break down individual tasks.
• Notes: Add virtual color-coded sticky notes.
• Calendar: Keeps track of all your upcoming meetings and events.
• Contacts: Use your address book to contacts organized in one easy-to-use address book.

Migration Tools:

Are you already using another email service provider? No worries! Zoho allows you to easily migrate your documents, data, contacts, and emails in just one click.

Streams:

Zoho Mail’s Streams tool replaces email threads with social media-style conversations, meaning you can effortlessly communicate with your team.

Four key features include:

1. Sharing emails by ‘@’ mentioning team members.
2. Team-specific ‘walls’ for socializing and discussions.
3. Email integration with chats.
4. The ability to access Streams on the Zoho Mail app.

Email recall:

Have you ever accidentally sent an email to the wrong person? I know I have…

With Email recall, you can simply recall your email once it’s been sent. This feature is a lifesaver!

What I like:

• The amount of internal and external integrations is impressive.
• Free and affordable pricing plans.
• Secure email provider platform.
• Intuitive mobile app.

What I dislike:

• If you’re unfamiliar with Zoho, the learning curve can be steep.
• All their features are pretty generic, there’s no ‘wow factor’ feature within Zoho Mail.

Zoho Mail reviews:

On TrustRadius, users praised Zoho Mail’s integrations with other Zoho apps, third-party tools, and collaboration features, with an overall rating of 8.8/10.

However, some users have criticized Zoho Mail’s customer service and email formatting issues, which lets the platform down.

So, if you already use Zoho’s other platforms and need a trustworthy email service provider, why not give Zoho Mail a go as a Google Workplace alternative?

You may as well try out all their free plan has to offer!

Learn more about how to use zoho mail.