Home Email Marketing How to Create A FREE Business Email with Gmail in 4 Steps

How to Create A FREE Business Email with Gmail in 4 Steps

by Stewart Gauld
Last updated on April 16th, 2023
How To Create A FREE Business Email with Gmail in 4 Steps

If you’re a business owner and your email address ends in either Outlook.com or Gmail.com, but you don’t have the means to spend money on a pricey business email service, we have good news for you!

We will cover step-by-step the process of how to create a free business email with Gmail!

It’s time to get serious about your business and shift away from using unprofessional emails that end with Outlook.com or Gmail.com, and start shifting into branded emails that represent your business and ultimately build authority, credibility, and professionalism!

The focus of this tutorial is to guide you through the simple step-by-step process of how to create a free business email and connect this email to your Gmail account.

This free business Gmail address is an alternative to paying monthly subscriptions for a business email service like Google Workspace or Microsoft 365, which will cost you around $6 per user per month for business emails.

How To Create A FREE Business Email?

Let’s go ahead and create a business email for free that you can then use with Gmail!

1. Getting Started With HostPapa

Getting Started With HostPapa

Get started with Hostpapa here

 *The link above is an affiliate link, which means we will get a commission if you upgrade to a paid plan (with no extra cost to you). This helps support our education-based website and we thank you in advance!

Before we get started, it’s important to mention what we mean when we say ‘how to create a free business email with Gmail’.

Basically, if you already have a domain name and you already have website hosting, you’ll be able to access a free business email with that domain.

If you don’t already have a domain name and hosting, recommended using HostPapa, which is affordable and easy to use for beginners.

HostPapa also provides incredible 24/7 chat support for small businesses.

When it comes to actually creating a business email, we’re going to use our free Gmail account, instead of a paid Google workspace or a Microsoft account (or another paid email service).

You can have a read & know How to use Google Workspace for beginners.

The majority of business owners will already have these setup, however if you currently don’t have website hosting set up and you don’t have a business domain, we will quickly show you how you can do this so you can create a free business Gmail!

Having a professional business domain that you can link to your website is important to establish authority and credibility with your visitors.

If you’ve already created a website or you’re looking to create a new website for your business, then it’s important to have a web hosting to actually host your website online.

For those that do not have a professional domain name or website hosting, we will show you a web hosting provider called HostPapa, where you can quickly get set up with web hosting and get a free domain name.

Once you’ve set this up, you’ll be able to create a free business email with that domain!

HostPapa is our recommended domain and web hosting provider for small businesses.


Follow these steps to get set up with HostPapa:

  • Navigate down the page and you’ll see Hostpapa’s web hosting plans.
  • Click ‘Get started’ with either the ‘Business’ plan or the ‘Starter’ plan.
  • You can see the monthly prices  
  • Once you click ‘Get started’, HostPapa will take you through the step-by-step process of signing up for web hosting and choosing a free domain name for one year.

If you currently do not have a website and you want to build your website within HostPapa, you can check out our beginners tutorial to create a premium website with WordPress!

Once you’ve signed up for HostPapa, you’ll get a welcome email.

That’s going to allow you to sign in to your HostPapa account.

Let’s meet you inside your HostPapa account.

Read more: Top 10 Website Builders.

2. Free Business Email With Cpanel

Free Business Email With Cpanel

If you already have a domain name and web hosting, follow these steps:

  • Log into your hosting provider (your web hosting account).
  • Simply locate and click on ‘My cPanel’ 

Depending on your hosting provider, the layout and the design of your Cpanel might be slightly different from ours, however, you should still be able to follow this tutorial.


As you can see, if we navigate over to the right-hand side, this is the domain name that we purchased.

This is the domain name that we want to use for our business emails.

Let’s do this by getting started with the first step, which is actually setting up our business email within the Cpanel.

To do this within HostPapa:

  • Simply navigate over and click on ‘Email accounts’.


  • Locate ‘+’ Create’ on the right-hand side.


  • Under ‘Username’, add your email address username. For us, stewart@@stewsconsulting.com.

Some examples are sales@stewsconsulting.com, info@stewsconsulting.com, admin@stewsconsulting.com, stewart@stewsconsulting.com.

You can follow this process to create as many usernames as you like.

Once you’ve created your username, follow these steps:

  • Come down and add a (strong) password under ‘Password’ for this email account.
  • Simply navigate down and click on ‘+ Create’.

As you can see in the top right-hand corner, you will see the message as success!


Here we have our new professional business email!

  • Navigate over to the right-hand side and click ‘Check email’.


  • Simply navigate up to the left-hand side and you can see ‘Round cube’(which is a webmail client).

You can also use a different webmail client if you like but for the purpose of this tutorial, we’re going to go ahead and click on ‘Round cube’.



That is how you can create a business email that looks professional and that you can use to send and receive emails using the professional email ID that you just created.

Read more: How To Set Up Google Workspace SPF, DKIM & DMARC

3. Setup Your Business Email With Gmail


Now we’ll show you how to connect and use this professional business email within your free business Gmail account.

For the purpose of this tutorial, we’ve created a fresh Gmail account.

Simply follow the steps below to integrate your free business email with Gmail:

  • Log into your free Gmail account.
  • Navigate up to the right-hand side and click on ‘Settings’.
  • Select ‘See all settings’.


  • Locate and click on ‘Accounts and Import’.
  • Scroll down to ‘Check email from other accounts’.
  • Next to this, click on ‘Add an email account’.


  • Type the new email account that you just created next to ‘Email address’ . For us, stewart@stewsconsulting.com

Once you’ve added your new email address:

  • Simply navigate over and select ‘Next’.
  • Make sure that ‘Import emails from my other account’ is ticked.
  • Navigate over and click on ‘Next’.


  • Next to ‘Username’, add your new email address again. For us, stewart@stewsconsulting.com
  • Next to ‘Password’, add the password of your new email that you created inside Cpanel.
  • Come down and make sure that you have label incoming messages ticked.
  • Make sure that your new professional business email is selected on the right-hand side.

Here’s ours as an example, stewart@stewsconsulting.com.

Once you’ve entered all your details:

  • Simply click ‘Add account’ on the right-hand side.

You can now see that your mail account has been added!

  • Make sure that you have ‘Yes,I want to be able to send mail as….’ (your professional business email) ticked.

You want to be able to receive emails as well as send emails using this email.

  • Navigate over and click on ‘Next’.


  • Add whatever name you want to use for your professional business email address next to ‘Name’.

At the moment, you can see we’ve got my name ‘Stewart Gauld’ 

You can change this to admin, sales, support, or anything that you like.

We’re happy with ‘Stewart Gauld’ for now.

Once you’ve chosen a name that suits you:

  • Come down and click on ‘Next step’.


  • Next to ‘Username’, add your full email address again. For us, stewart@stewsconsulting.com
  • Next to ‘Password’, add the password again that you created within the Cpanel.
  • Make sure that you have ‘Secured connection using TLS’ (which is recommended) selected.
  • Come down and click on ‘Add account’. 
  • Next, you’ll need to locate the confirmation code that was sent to your webmail client ‘Roundcube’ (that you set up earlier).


To do this:

  • Log back into your webmail client.

As you can see, we’ve received this email from the Gmail team 

  • Locate the confirmation code 
  • Copy the confirmation code.


  • Head back to Gmail.
  • Go ahead and paste in your confirmation code under ‘Enter and verify the confirmation code’.
  • Click on ‘Verify’.

That’s going to take you back to your ‘Accounts and Import’ settings.

Read more: How To Create A Professional Business Email

4. Make Your Business Email Your Default Email

Make Your Business Email Your Default Email

To make your free business Gmail your default email, follow these steps:

  • Navigate down to ‘Send mail as’.

As you can see, our email ‘stewsconsulting@mail.com’ is set as ‘Default’

We want to change this and send our emails as our new business email which is Stewart Gauld (name) stewart@stewsconsulting.com (email address),

  • Navigate over and click on ‘Make default’.

This will now be your default email!


You can then go ahead and test this. 

  • Select ‘Compose’ on the left-hand sidebar to compose a new email
  • Your new email will now pop up.

Now by default, if you’re creating a new email, you’ll send it via your professional free business email i.e stewart@stewsconsulting.com (with a domain) that you just set up.

You can also:

  • Click the drop-down 
  • Choose to select your free Gmail account if you like. For us, stewsconsulting@gmail.com & stewart@stewsconsulting.com.

However, because this is now our new business email, we want to keep our professional business email as default i.e stewart@stewartconsulting.com, and send and receive emails with our new professional business email.


That is how to create a free business email with Gmail.

That concludes this brief tutorial helping you set up your business emails.

We hope you enjoyed it and gained value and can now confidently create a free business email with Gmail!

Read more: How To Create FREE Business Emails with Zoho Mail

Watch Free Business Gmail Email Address (Video Tutorial)

If you’d like to watch a more in-depth tutorial on how to create a free business email with Gmail, check out our video below.

YouTube video

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