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Introducing Gemini AI – the Google Workspace AI language model you’ve been waiting for!
Let’s face it: if you don’t hop on the AI-driven train in 2024, you’ll quickly be left behind.
Therefore, it’s no surprise that Google Workspace now offers a built-in AI-powered assistant called Gemini that connects with and enhances all your favorite Google Apps.
In this Gemini AI guide, I will explore this powerful Google tool and provide you with step-by-step instructions on how to use Gemini to its maximum potential!
With that said, are you ready to transform how you collaborate, organize, and accomplish tasks within Google Workspace?
What Is Gemini?
There’s a lot of hype on the web surrounding Gemini – but what exactly is it?
Gemini is an advanced AI language model designed to streamline productivity and bring efficiency and innovation to your daily operations.
Basically, think of Gemini as a really smart AI chatbot or all-in-one assistant.
Gemini AI helps you write content, create images, conduct research, plan meetings or projects, and beyond.
Read more: 3 Best Google Workspace Alternatives.
Gemini Key Features
So, what exactly does Gemini bring to the AI-table?
- Writing Enhancement: If you need to enhance your writing skills, Gemini can suggest how to improve your sentence structure or recommend more concise wording. It can even create entire paragraphs for you!
- Research and Information: Gemini can retrieve relevant information from the web or company documents and provide concise summaries. Plus, if you need specific figures for a report, Gemini has your back!
- Translation: With the ‘text translation’ feature, Gemini can instantly help you overcome language barriers.
- Creative Brainstorming: If you’re short on ideas, Gemini can give you a hand by offering unique perspectives and innovative angles!
And the best part about Gemini is that you can use it with all your favorite Google Apps, such as Gmail, Google Docs, Google Sheets, Google Slides, and Google Meet.
Gemini Pricing
Gemini Business isn’t included in your regular Google Business account. You must purchase it as an add-on, which costs $20 USD per user per month.
This means you can choose whether to use Gemini for yourself, your whole team, or select team members.
But keep in mind that if you want multiple team members to use Gemini, it can become quite costly!
The good news is that Gemini offers a 14-day trial, so you can test it out for yourself before committing!
So, now that you know what Gemini is, how exactly can you use Gemini AI to boost your productivity and supercharge your creativity? Let’s find out!
Read more: Google Sites 101: The Ultimate Guide.
How To Use Gemini?
Understanding how to use Gemini can be overwhelming at first. But trust me, once you know how to leverage this awesome Google Workspace AI product, you’ll be pleased you did!
And luckily, I’m here to walk you through every step of the process!
So, how can you use Gemini? Let’s jump in.
How To Set Up Gemini
First things first, if you’re keen to get stuck into Gemini and everything it has to offer, you’ll need to sign into your Google Workspace account and add Gemini as a service.
You can do this by:
- Logging in to your Google Workspace admin account.
- Clicking ‘Billing’ > ‘ Get more services,’ then ‘Gemini for Google Workspace.’
And it’s that easy! You’ve now successfully added Gemini to your Google Workspace account.
Now that you’ve added Gemini, you can use it to completely transform how you use all your Google Apps! And I’ll show you exactly how now.
How To Use Gemini Inside Gmail
Sometimes, conveying the right message to your email recipients can be time-consuming and tricky.
Well, not anymore! You can build a professional Gmail email message from scratch using Gemini in a matter of seconds!
Following these simple steps to find out how:
- Head to your Gmail account.
- Select ‘Compose’ to create a new email, and select the body of the email.
- Next to the ‘Attach file’ icon, select the ‘Help me write’ icon.
- Type in your email prompt.
Here, you should think about a few things: What type of email do you want to send? What’s the tone? Who is the email going to?
The more specific you are in your prompt, the better!
Once you’ve done that:
- Click ‘Create’.
- Gemini will then generate a fully crafted email template in a few seconds!
- Simply make small changes unique to your business and brand, and edit the placeholder text Gemini crafted for you.
- If you’re happy with the text, click ‘Insert’ to insert it into your email or
- Select ‘Regenerate’ or ‘Refine’ to change the email.
- Once you’re happy with your email, click send!
As you can see, instead of using third-party AI-powered copywriting services like Chat-GPT or Copy.ai to enhance your emails, you can now do it all on Gemini – how incredible is that?
But that’s not all Gemini can do! In fact, we’re just getting started!
How To Use Gemini Inside Google Docs
You can use Gemini in your Google Docs to craft compelling copy and informative documents using the same technique I’ve just shown you!
To use Gemini in Google Docs:
- Open a new Google Doc document.
- Select the ‘Help me write’ option within the document.
- Type in a prompt relating to the document you want to create.
- Select ‘Create’.
- Change the placeholder text.
- Refine the tone, elaborate, shorten, summarize, or bulletize the document if necessary.
- Additionally, you can add a ‘Custom prompt’ as an extra prompt to your document.
For example, if you wanted to create a resume, you’d type something along the lines of ‘Create a resume for a part-time executive assistant role.’
Again, the more specific you are, the easier it is for Gemini to craft your document!
Gemini can create anything from meeting notes to invoices, blog posts, proposals, sales pitches, etc. Basically, you name it, and Gemini will make it!
By using Gemini within your Google Docs, you can effectively and quickly optimize your content.
Read more: 11 Best AI Tools For Small Business.
How To Use Gemini Inside Google Sheets
Have you ever wanted to build dynamic sheets within Google Sheets but don’t have time to learn how to create formulas? Well, now you don’t have to!
With Gemini, you can quickly build fully functional Google Sheets without learning any technical skills.
To do this:
- Open up a new Google Sheet.
- Select ‘Insert’ > ‘Help me organize.’
- You’ll notice a sidebar on the right-hand side of your sheet.
- Under ‘Create a custom template,’ simply type in a prompt for the spreadsheet template you want Gemini to create.
This could be anything from trackers, task lists, project tracking, calendars, schedules, timesheets, and more!
Ensure you include specific information about your columns, rows, and spreadsheet data so Gemini can work its magic!
Currently (March 2024), Gemini cannot refine and edit your spreadsheet data. You’ll need to do that manually. But the good news is that this function is on its way!
How To Use Gemini Inside Google Slides
If you’ve ever wanted to add images to your presentations quickly but don’t have the time to spend hours on Photoshop or Canva, this is the answer you’ve been looking for!
With the creative help of Gemini by your side, you can quickly generate captivating images to go alongside your slideshows!
Here’s how it works:
- Create a new presentation slide in the Google Slides App within your Google Workspace account.
- At the top of your new slide under ‘Share,’ hover your cursor over the image icon with a tiny star next to it called ‘Create image with Gemini.’
- Simply add your prompt based on what type of image you want Gemini to generate.
- Select the image style you want to create, then select ‘Create.’
Make sure you describe the image in great detail, then watch your image come to life!
Gemini AI will then provide you with multiple image options. Simply choose the one you like best, or regenerate the image if none of the options are what you’re after.
It’s worth mentioning that you may not be able to include people in your AI-generated image created using Gemini.
But apart from that, the images generated by Gemini are pretty incredible!
Read more: 5 Canva Alternatives.
How To Use Gemini Inside Google Meet
Do you use Google Meet to conduct your professional meetings? If you do, listen up!
With Gemini, it’s possible to add visual effects to the background of your screen to help you look more professional in front of clients or potential customers.
To do this:
- Open up a new meeting.
- Select the ‘Apply visual effects’ three-star icon in the middle of the meeting screen.
- Click ‘Generate a background.’
- Type in a prompt related to the background you want to display during your Google Meet meeting.
- Select a style from the drop-down menu.
For example, you might like to type something along the lines of ‘A professional office background with windows overlooking a park’ or ‘Luxurious living room.’
- Gemini will then generate a few sample images of what your background could look like.
- Simply pick the one you like the best (or create new sample images), then exit the right-hand sidebar.
And voila! You’ve now changed your background! It really is that easy!
Why Use Gemini AI With Google Apps?
Using Gemini within your Google Apps and Google Workspace account is a no-brainer to me.
Why? Well, there are many benefits to using Gemini!
You can quickly craft compelling emails, documents, spreadsheets, images, and so much more in order to save time and enhance your business activities.
All through your Google Workspace account!
As a Google product, Gemini truly is far more comprehensive and robust than your standard Chat-GPT type product could ever dream of being.
With the help of Gemini, your business and brand will instantly become more productive, professional, and streamlined!
Stews Final Thoughts
And that wraps up this Google Workspace AI guide showing you how to use Gemini with your Google Apps!
As you can see, Gemini takes all your favorite Google communication and productivity apps to the next level.
And it’s just the beginning! Gemini has only just launched!
Think about what it will be able to do 6 months or a year from now. I don’t know about you, but I’m pretty excited about Gemini and AI’s future!
Have you tried Gemini yet? Let me know below.
