Notion vs Monday.com 2024 – Which Tool Is Best For You?

Notion vs Monday.com Key Features

Okay, now that we’ve established the differences between the ease of use and pricing of Notion vs Monday.com.

Now, let’s dive into a direct feature comparison to see who comes out on top!

Views:

Depending on your project or business type, you may want to view your work in a different way.

Both platform support this, offering various view types to organize your workspace in a way that suits you.

Notion offers Table, Calendar, and Kanban view types.

On the other hand, Monday.com offers a wider range of views, including:

• Kanban.
• Timeline.
• Calendar.
• Map.
• Gantt chart.

Although, it’s worth mentioning that these views are set apart based on different subscription tiers.

For example, you can access the Kanban view in the Free plan of Monday.com, but the Calendar, Map, and Chart views are reserved for the Standard plan or higher.

Read more: Notion Content Calendar 

Winner = Monday.com

Note-taking and document management

Do you want to capture vital information effortlessly during meetings or brainstorming sessions? Notion has exactly what you’ve been searching for!

Notion blows Monday.com out of the water when it comes to note-taking and document organization.

This powerful functionality ensures that important notes are readily accessible, and reduces the risk of misplacing them!

Monday offers some file management options but lacks the comprehensive note-taking capabilities that set Notion apart.

Notion’s superiority in this domain is further demonstrated by its customizable templates and databases, allowing you to structure and categorize notes and documents to your liking.

With Notion, you can create dedicated spaces for project documentation, research notes, meeting minutes, or personal journals, enhancing both organization and productivity.

Winner = Notion

Read more: How To Track Time In Monday.com?

AI

Notion’s AI writing assistant is valuable for rewriting, summarizing, and highlighting your notes.

It goes beyond simple note-taking by offering features such as language translation, clarification of technical terms, and editing tools to enhance clarity.

As I mentioned, you’ll have to buy this as an add-on for $8 per user per month (when billed annually) or $10 per user per month (when billed monthly), no matter your plan.

Meanwhile, Monday’s virtual AI assistant assists with tasks, templates, and generating responses.

Like Notion’s capabilities, it can summarize and rephrase content for projects, templates, and emails.

The virtual AI assistant is available across all plans and is currently undergoing Beta testing for teams interested in trying it out.

Winner = Draw

Read more: 11 Best AI Tools For Small Business.

Customization

Project management tools are fundamentally built around task and project timelines.

But this is where Notion differs from the rest! Notion’s page structures are super flexible and can be leveraged for many different use cases.

With Notion, there are no limitations to your page structures!

When you start from scratch, simply drag and drop 50+ different blocks anywhere in your workspace to build your pages in a way that suits your goals.

These blocks could include:

• Text.
• To-do lists.
• Links.
• Quotes.
• Images.
• Audio.
• Code.
• Sub-pages.
• Tables, and more.

Alternatively, there are thousands of templates made by Notion or creators that are fully customizable!

With Monday.com, you can customize your workspace, boards, and items according to your specific needs, making it a powerful tool for managing projects, workflows, and daily tasks.

Like Notion, there are many templates to choose. Within these templates, simply customize, remove, and add columns as needed for each project or task.

The level of customization within Monday.com is impressive, but the flexibility and customization within Notion’s workspace structure are truly unmatched!

Winner = Notion.

Read more: Who Uses Monday.com?

Linking capabilities

My favorite feature of Monday.com is its interlinking capabilities.

You can set up and connect different dependencies across all your boards to help you establish clear relationships between tasks! How cool is that?

Now, onto Notion.

A super cool and innovative feature that Notion has is the backlink feature, which involves linking pages together through the ‘@ mention’ function (automatically creating backlinks).

This feature simplifies cross-referencing and makes it easy to navigate between related content, enhancing the overall organization and productivity within your team.

I think both these features are pretty cool – so I’m calling this one a tie!

Winner = Draw

Read more: Monday.com vs Trello.

Collaboration

Monday.com has robust collaboration features, including the ability to assign tasks, @mentions team members, write comments, and file share documents with your team.

Within your Notion workspace, you can also effectively collaborate with your team.

You can see in real-time who’s working on what, with dedicated avatar icons appearing next to the block they’re editing.

Additionally, like Monday.com, you can @mention your team, leave a comment on a page to share your thoughts or ideas, and create and share documents.

And Notion’s unique wiki builder is perfect for teams wanting to create an online resource that multiple people can edit and contribute on!

I love the fact that Notion’s flexibility ranges from entire teamspaces, databases, and documents to granular options for sharing individual pages with specific members.

This flexibility allows users to customize the level of access they grant to different collaborators, ensuring secure and controlled collaboration!

But one big collaboration feature that both platforms lack is real-time chat.

Luckily, you can integrate both Notion and Monday.com with Slack, an impressive internal communication and messaging tool.

Read more: How To Create A Team In Monday.com?

Automation

Monday boasts impressive automation capabilities, giving it the cutting edge over Notion when it comes to project and task management!

With Monday, you can choose from their wide range of pre-made automation templates or build your own from the ground up if nothing tickles your fancy.

Learn more about Monday.com’s automations here.

Notion currently offers an ‘Automation Hub’ template packed full of automation tools, but their automation capabilities are much more limited compared with Monday.com.

Winner = Monday.com